Paper Shades

How to reduce paperwork

Do you find yourself in the workplace on paper and fail to achieve tangible results by focusing on the most important tasks of your department due to lack of time. Mr. Subramanian Iyer share his advice on the reduction of paperwork in your departments.

• Sign some papers and mail correspondence need not be seen or opened. This will save considerable time and at the same time to preserve your energy to undertake and carry out the work of important functions.
  
  

• Use technology. We are in the era of modern technology and high-tech. Always use telephones, fax, mail, computers, photocopier while dealing with your subordinates, colleagues and bosses. Repetitive and routine tasks can be deliberately used by the technology at our disposal. The manager must work to determine the effective combination of man, machine, workplace and productivity. This will teach you to save on paper, manpower and time.
  
  

• , Plan and Plan. Systematic plan to eliminate / reduce the paper work from time to time in your department. May seem obvious. Nothing will happen by itself, make it happen regularly and on a regular basis. You'll see amazing results as you go forward.
  
  

• operational units that are considered the lifeline of the hotel need to involve riders who may not consider moving the messages, notes to each other. The use of whiteboards can also be used by the platoon leader Chief / Department to allocate urgent and important tasks to their colleagues / subordinates and duration of its implementation. This will reduce the use of paper work to a considerable extent.
  
  

• Call for a daily briefing of the work and allot to each and every employee in your department. Clarifications, potential difficulties, are cleared and resolved verbally before he begins his work. While leaving the job to make him accountable in all respects for the work of the whole day. This will result in skilled employees in the management of the affairs of their department.
  
  

• Set realistic goals for your department and make it known to all its members. Commitment itself, determine responsibility, delegation, authority, the completion of work, give clear instructions to supervisors / employees do the work interesting and build a strong engaged workforce. The Health Department improves and if the Health Department improves the overall performance of the company enhances manifold.
  
  

• Interact personally, dilute the differences and reach solutions. Each and every employee is valuable insofar as it contributes to his department and the organization in terms of productivity, not in terms of writing and paperwork. This will not only make your staff efficient and effective, but completely redress the image of the department.
  
  

• Use paper if necessary and only in extraordinary circumstances. serious consideration should be given to reducing red tape in the non-operational departments such as HR, training, and finance, keeping in view of the information system of human resources. Interdepartmental memos, letters, notes to minimize as much as possible. The whole gathering employees.